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Configuring Outlook Express For Email

Two manners of email configuration are given below: creating a new email configuration (used when you first set up your email account) and modifying an existing email configuration.

I. Creating A New Email Configuration

1. Select Tools >> Accounts
2. Select Add >> Mail
3. Enter:
   Display Name: <your name>.
   Hit Next.
4. Enter:
   Email address: <your login>@greenapple.com.
   Hit Next.
5. Enter:
      My incoming mail server is a [POP3] server
      Incoming mail (POP3 or IMAP) server: mail.greenapple.com
      Outgoing mail (SMTP) server: mail.greenapple.com
   Hit Next.
6. Enter:
      [x] Log on using
      POP account name: <your login>
      Password: <your password>
   Hit Next.
7. Enter:
   Internet mail account name: [use the name suggested]. Hit Next.
8. In Connection Type window, select:
      [x] Connect using my phone line
   Hit Next.
9. In Dialup Connection window, select:
      [x] Use an existing dialup connection
   Hit Next.
10. Select Green Apple for the Dialup Networking connection.
    Hit Next.
11. Hit Finish.
12. Hit Close to close the Accounts window.

II. Modifying An Existing Email Configuration

1. Select Tools >> Accounts
2. Highlight the email account you want to modify and hit the Properties button.
3. Under General tab, enter:
      Mail Account: mail.greenapple.com
      User Information
        Name: <your name>
        Organization: <your organization, if applicable>
        Email address: <your login>@greenapple.com
        Reply address: [leave blank]
        [x] Include this account when doing a full Send and Receive
4. Under Servers tab, enter:
      Server information
        Outgoing mail (SMTP): mail.greenapple.com
        Incoming mail (POP3): mail.greenapple.com
        My incoming mail server is a [POP3] server
        Incoming Mail Server
          [x] Log on using
          Account name: <your login>
          Password: <your password>
          [ ] Log on using Secure Password Authentication
        Outgoing Mail Server
          [ ] My server requires authentication
5. Under Connection tab, enter:
      Connection
        [ ] Connect using my local area network (LAN)
        [x] Connect using my phone line
        [ ] Connect using Internet Explorer or a 3rd party dialer
      Modem
        Use the following Dialup Networking connection:
        [Green Apple]
   Hit OK.
6. Hit Close to close the Accounts window.

Configuring Outlook Express For Usenet News

Two manners of Usenet News configuration are given below: creating a new Usenet News configuration (used when you first set up your account) and modifying an existing configuration.

I. Creating A New Usenet News Configuration

1. Select Tools >> Accounts
2. Select Add >> News
3. Enter:
      Display Name: <your name>.
   Hit Next.
4. Enter:
      Email address: <your login>@greenapple.com.
   Hit Next.
5. Enter:
      News (NNTP) Server: news.greenapple.com
      [ ] My news server requires me to log on
   Hit Next.
6. Enter:
      Internet news account name: [use the name suggested]
   Hit Next.
7. In Connection Type window, select:
      [x] Connect using my phone line
   Hit Next.
8. Select Green Apple for the Dialup Networking connection.
   Hit Next.
9. Hit Finish.
10. Hit Close to close the Accounts window.

II. Modifying An Existing Usenet News Configuration

1. Select Tools >> Accounts
2. Highlight the news account you want to modify and hit Properties button.
3. Under General tab, enter:
      News Account: news.greenapple.com
      User Information
        Name: <your name>
        Organization: <your organization, if applicable>
        Email address: <your login>@greenapple.com
        Reply address: [leave blank]
      [ ] Include this account when checking for new messages
4. Under Servers tab, enter:
      Server information
        Server name: news.greenapple.com
5. Under Connection tab, enter
      Connection
        [ ] Connect using my local area network (LAN)
        [x] Connect using my phone line
        [ ] Connect using Internet Explorer or a 3rd party dialer
      Modem
        Use the following Dialup Networking connection:
      [Green Apple]
   Hit OK.
6. Hit Close to close the Accounts window.

Using Outlook Express For Email

Outlook Express is divided into six regions. They are from top to bottom: a row of pull-down menus, a toolbar, the Folder List, the Preview Pane (to the right of the Folder List), the Message Display (to the right of the Folder List and below the Preview Pane), and the Status Bar. You might have to increase the size of the window or particular regions within the window to see all areas clearly.

The Folder List keeps the list of folders used with email as well as folders used by newsgroups. By default there are four folders associated with email: Inbox, email received; Outbox, email waiting to be sent; Sent Items, copies of messages that have been sent; Deleted Items, messages that have been deleted from other folders are kept here until this folder is emptied.

To read an email, chose a folder (e.g., Inbox). The messages in that folder will appear in the Preview Pane on right. Single click on a message in that region, and the message will then appear below the Preview Pane in the Message Display.

The functionality of the buttons along toolbar may be found as selections underneath pull-down menus.

Pull-Down Menu Items

Across the top of Internet Mail is a row of pull-down menus starting with 'File' on the left and ending with 'Help' on the right. Below are descriptions of the more important menu selections:

Composing And Sending An Email

To compose and send an email, you must bring up the email composer. To do this select Compose >> New Message or click on the 'Compose Message' icon on the toolbar.

The email composer is divided into four regions. From top to bottom they are pull-down menus, toolbar, message header, message text. As all other toolbars in IE, the buttons on it are also available in the pull-down menus.

As an example, lets suppose we wanted to send a simple hello to our friend Joe who has an email address of joe@joes.com. We also want to send the same hello to our friends Betty and Sal having email addresses of betty@bettys.com and sal@joes.com, respectively. However, we do not want Joe or Betty to know that Sal has gotten a copy of the email as well (called a Blind Carbon Copy). The message header and message text of the composer window would look like:

To: joe@joes.com
Cc: betty@bettys.com
Bcc: sal@joes.com
Subject: Hello there

-----------------------------------------------------------

Joe,

Hello there. Hope things are well for you and Betty and Sal. I have sent Betty a copy of this email.

All the best.

John

-----------------------------------------------------------

To send this email, we would then select File >> Send Message Using or hit the 'Send' icon on the toolbar. This does not send out the email, but puts it into your Outbox folder. To send it out onto the Internet, from the main window of Outlook Express select Tools >> Send and Receive or click the 'Send and Receive' icon on the toolbar.

There are other functions which can be done through the email composer such as sending files text and non-text files, creating an address book and more. For these features and others, please read through the help information that is found under the 'Help' pull-down menu.

Using Outlook Express For Usenet News

Usenet news is a made up of a large set of discussion groups. Although the number of groups varies in time, as new groups are added and old ones removed, the total number is well in the range of 35,000. Each group is called a newsgroup. The topics which are discussed within a particular newsgroup will be loosely governed by those implicit in the newsgroup name; for example, a newsgroup called 'soc.history.ancient' will have discussions going on within it that are concerned with aspects of ancient history. Discussions take the form of articles and responses to articles. On any given day, a particular newsgroup might have zero to a couple thousand of articles posted to it.

The following description is intended to provide an overview of the news reading process, breaking it down into a few simple steps and looking at the means to perform those steps using Outlook Express. You will want to connect to the Internet before going further on with this document.

In general, when working with Usenet News you will:

1. Subscribe to a list of newsgroups that you intend to follow with some regularity.
2. Read the articles available within newsgroups from your subscribed newsgroup list; post articles to those groups as appropriate.
3. Periodically unsubscribe to a group or add another group to your subscribed list.

As the total number of newsgroups is so large and the volume of articles so heavy, you will need to restrict the number of newsgroups you actively follow. Reducing the number of newsgroups you follow is done through subscribing to a subset of the total number of newsgroups available. To subscribe to newsgroups:

1. Highlight the news-server (e.g., news.greenapple.com) you want to connect to from the Folder List and hit the 'News groups' button. If this is your first time reading news, Outlook Express will connect to the server and download the full list of newsgroups. Downloading the full list will take some time.
2. From the full list of newsgroups, highlight a particular group you are interested in and hit the 'Subscribe' button. When you are done selecting groups, hit 'OK', and you will be returned back to the main window of Outlook Express.

To read articles within a particular newsgroup, from the Folder List change the '+' to '-' which appears before the news-server's name. This will display the list of groups subscribed on that server. Click on the group you are interested in reading. The list of articles available will then appear in the Preview Pane. To read a specific article that is listed in the Preview Pane, click on it, and the message will appear in the Message Display.

Posting to a newsgroups works exactly the same as sending an email, hit the 'Compose Message' button or select Compose >> New Message, this will invoke the Composer from which you may compose your message. When finished, hit the 'Post' button.

In time, you might decide to no longer read a newsgroups and will want to remove it from your list of subscribed groups. To do this, highlight the group you no longer wish to subscribe to and select Tools >> Unsubscribe from this newsgroup.

For information about posting articles, reading threads and the other many features of using Outlook Express for Usenet News, please see the help information available from the 'Help' pull-down menu.

 
This document is copyright Green Apple, Inc, 1995-2007.  Permission is granted for the free distribution of it provided that its contents, including this notice, are not in any way altered. Green Apple disclaims all responsibility of fitness and suitability of this document. User is responsible for any software they download or install. It is incumbent upon User to read and obey copyright and licensing notices of all the software they use.
 

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